Three important reasons to transition to digital document management

Even if you’ve only been in business for a few months, you’ve probably accumulated thousands of pages of physical files. Each time you gain a new customer, pay a bill, or a hire a new employee, the paperwork has to go somewhere. You might be highly organized and keep good records, but when it comes to record keeping, you always owe it to yourself to use your time and office space effectively.

Since 1939, our team at Capital has been partnering with business owners in central Arkansas to help them grow. We’re proud to sell and lease premium quality Kyocera printers and copiers, and we do much more than simply drop off your equipment and plug it in! We want to learn about your business, and help you make an informed decision about the perfect products for your office. We also enjoy helping our clients streamline their operations, and free up time to help their customers! Here are just a few of the benefits you’ll enjoy when you upgrade your office to include Kyocera Multi-Function Products (MFPs):

Paperless File Storage-One of the oldest business traditions around is keeping records on paper. When contracts are filed, it’s important to keep a record of the terms to hold all parties accountable. Unfortunately, the cost of office space and paper is at an all-time high, and an increasing number of businesses are learning the benefits of digital document storage.

Instant document retrieval-Once your documents are scanned and stored in the cloud, paper trail management couldn’t be easier! Documents can be retrieved in seconds by any authorized user with a PIN number, and print jobs can be sent to your MFPs from any workstation or mobile device!

Workflow efficiency-No two offices are exactly the same, but there are numerous productivity killers that seem to affect most offices from time to time. Miscommunication is one of the most common, particularly for companies with multiple offices. Your MFPs can’t solve all of your communications problems, but you can always count on being able to find important documents!

If you have any questions, or would like to schedule a free consultation, contact us online, or at 501-375-1111.