Using Kyocera Printers and Copiers to Improve Your Workflow: Case Study

If you’re looking for printers and copiers for your office, you’ll probably be surprised at how many features that they have to offer; these days, they do much more than print and copy. In fact, Kyocera Multi-Function Products (MFPs) can help keep a large company organized. Here is an example of a law firm that partnered with Kyocera to solve an organizational crisis:

THE SITUATION

The law firm used Kyocera MFPs to scan and send files to folders, but never established a consistent folder hierarchy or naming protocol. Files were frequently lost and misplaced, and the firm’s lawyers refused to scan documents because they didn’t trust the digital system. Unscanned documents started piling up, with no end in sight.

THE CHALLENGE & THE SOLUTION

The firm contacted their local Kyocera dealer, and asked for a system that would make it easy to scan and file documents, and just as easy to retrieve them. Plus, they wanted the firm’s managers to have secure access to all files.

The dealer suggested two Kyocera business applications. The first was DMS Link, which would connect the Kyocera MFPs to the firm’s document management system and facilitate a folder hierarchy and naming convention to simplify storage and filing. The second was PinPoint Scan, which would allow employees to scan documents with a secured PIN directly from their network connected Kyocera MFP, and easily retrieve them at any time in a digital format. The firm agreed, and both were installed.

THE RESULTS

Employees immediately found the new system easy to use. They sent new documents and archived paperwork to the proper folders with a consistent naming protocol, and retrieved them just as easily. And, thanks to PinPoint Scan, management had secure access to their specific files.

This is just one example of how Kyocera MFPs can organize a large team, and they can do the same for your company. Capital Business Machines is proud to be a Kyocera Service Solution Provider (SSP) dealer, and we’re ready to help you find the perfect Kyocera products for your office For more information, click here, or give us a call at (501) 375-1111.